Invoices booked to the wrong project or contract
Supplier invoices land on the wrong project and are never reconciled against the framework agreement. Deviations surface only once the margin is already gone, if they surface at all.
Construction approval without the hassle? A no-brainer.
Smart invoice approval for construction
Billbrain approves your construction invoices for you, so you stop chasing the right project, contract and approver. Built for variations, progress billing and subcontractors, not generic invoice processing.
app.billbrain.se · Dashboard
Construction companies that already trust Billbrain
See it in action
Follow an invoice through Billbrain
A quick tour of the portal.
app.billbrain.se · Dashboard
To approve 1 to review
- Cementa AB · invoice 40128 Project Eken · 3 lines Auto-approved
- Ramirent · scaffolding rental +SEK 18,200 over contract Deviation
- NCC Subcontractor Variation 14 · awaiting PM Waiting
- Ahlsell · materials Project Lärken · 6 lines Auto-approved
Ramirent · scaffolding rental AI reading lines
- Scaffolding rental, à-conto Contract · matched
- Assembly, week 14 Project Eken · matched
- Surcharge, transport +SEK 18,200 over contract
Deviation vs framework agreement +SEK 18,200 flagged
Insights This quarter
Identified savings
SEK 248,000
CO₂e vs last period
-15%
Most invoices are approved automatically, you handle the exceptions AI reads every line and catches errors against the contract Insights and savings, included
The problem
Construction invoice approval is still done by hand
Everything needed to check an invoice already exists in the contract, the project and the price list. But when the invoice arrives, it is just a PDF.
Variations, progress billing and subcontractors turn to chaos
Variations and additional works, progress invoices and subcontractors are handled by hand in spreadsheets and email. No one sees the full picture per project until final settlement.
No line-level check, and late approvals
The approver signs off a total, not the lines behind it. The manual review costs around SEK 200 per invoice and ties up a site manager who has better things to do.
Approval, the no-brainer way
Three steps from invoice to approval
From an incoming PDF to an approved invoice, without manual line checks and without spreadsheets.
- 01
Invoice in
The supplier invoice arrives by email, PDF or e-invoice (XML). No system changes. Billbrain works with the invoices you already receive.
- 02
AI reads each line & matches
Every invoice line is extracted and linked automatically to the right contract, project and price list. Variations, progress billing and subcontractors are recognised. Deviations are flagged instantly.
- 03
The right person approves
The invoice is routed to the right approver with the line check already done. Approve in seconds, or forward it with a single click. Invoices that match the contract can be approved automatically, so only the exceptions need a human.
Invoice · Swerock AB AI
Reading invoice lines
-
Concrete C30/37
-
Reinforcement mesh B500B
-
Freight and surcharge
3 lines parsed · matched to contract
Anna · reading line 3
Why Billbrain
Invoice approval that understands construction
Generic tools like reda, Fortnox and Rillion treat construction like any other industry. Billbrain is the specialist, built for the reality of construction finance.
Construction-specific from the ground up
It understands projects, variations, progress billing and subcontractors, the concepts construction finance actually works in. Generic AP tools see nothing but an invoice.
AI at the line level
Every invoice line is extracted and understood, not just the total. That is what makes contract control and project matching possible.
Contract control & deviations
Every line is compared against your framework agreement and price list. Price deviations are flagged automatically with the exact amount and supplier, before you pay.
Approval flow · Kvarteret Eken Rule
- PROJECT The build
- AMOUNT > SEK 30,000
- APPROVED
Does this check out?
AN PM
Right approver · right project · done
Capability Billbrain Generic approval
- Understands projects / variations / progress billing / subcontractors
- AI interpretation at the invoice-line level
- Matching against contracts & price lists
- Price deviations flagged automatically
- Approval routing to the right person
- Climate data (Scope 1-3) built in
Numbers that hold up to scrutiny
Traceable down to the individual invoice line. No sampling, no averages.
- 70,000+
- construction invoices analysed at the line level
- SEK 2.2M
- in savings identified for customers
- 3-7%
- price deviations from framework agreements caught automatically
- 80%
- faster invoice approval vs. manual handling
Brainpower for your invoices
Same data, three extra superpowers
Once the invoice is read at the line level, far more opens up than approval alone.
Climate data · line level Scope 1-3
- 12.4 t CO₂e
Concrete element C30/37
EPD · Boverket
- 8.1 t CO₂e
Reinforcement steel B500B
EPD · verified
- 1.9 t CO₂e
Transport, local
BASTA
Total, this invoice 22.4 t CO₂e
Climate data
Scope 1-3 straight from the invoices
Every invoice line is matched against EPDs and verified climate databases (Boverket, BASTA). Traceable, auditable CO₂e per line, ready for CSRD and the GHG Protocol.
Contract control
Deviations from framework agreements, automatically
Every invoice is compared against your framework agreements and price lists. Price deviations are flagged instantly with the exact amount and supplier, based on real invoice data.
Procurement insights
Compare projects, find cheaper alternatives
See where you are paying more than you need to. Billbrain compares prices, suppliers and volumes across every project and points to the best alternatives.
Customer voices
Construction companies recognise the problem
We are aware of price deviations and contracts that are not honoured, but today we lack the systems to identify them and act on them.
Martin Höök
Head of IT and Security, ByggDialog
With the new CSRD regulation taking effect in 2027, we need to find a system that can report environmental impact with real data that holds up to an audit under the GHG Protocol.
Helena Gahn
QEH&S Coordinator, TL Bygg
Who it is for
Built for the people who own the invoice
One platform, three perspectives. Each role gets its part of the same invoice data, from procurement and approval to climate.
Approval queue · today 4 to review
- Ready to approve
Cementa AB · invoice 40128
Project Eken · 3 lines
- Deviation
Ramirent · scaffolding hire
+SEK 18,200 over contract
- Waiting
NCC subcontractor
Variation 14 · awaiting PM
- Ready to approve
Ahlsell · materials
Project Lärken · 6 lines
For procurement and controllers
Data-driven control over procurement: compare prices across projects and suppliers, and catch deviations from framework agreements before they are paid.
- Procurement insights across projects
- Deviations vs framework agreements
- Decisions on real data
For sustainability
Climate data straight from the invoices, traceable per project and supplier. A basis for CSRD reporting that stands up to an audit, with no manual work.
- Climate data Scope 1-3
- Traceable per project
- Basis for CSRD
For finance
Get approval under control: the right person, the right project, the line check done. Price deviations are caught before they are paid, and everything is traceable.
- Faster approval flow
- Fewer incorrect payments
- Full traceability
Smart construction approval. A no-brainer.
Give us the invoices from a past project. We will show you the deviations you missed, how fast approval goes and the climate data on top. The brain handles the rest.