Supplier invoices often contain a huge amount of valuable information: materials, prices, suppliers, project data and references. Yet in most organisations invoices are still treated as simple documents. They arrive as PDFs, are reviewed manually and booked into the finance system.
At the same time, all the information needed to check the invoice often already exists elsewhere in the organisation. Contracts live in a contract system. Price lists live in supplier portals or Excel. Climate data lives in external databases.
But once the invoice comes in, it is rarely linked automatically to any of these data sources. The result is that invoices are still reviewed manually, even though almost all the information needed already exists. Billbrain was founded to change that.
In many organisations, all the information needed to check a purchase already exists. Contracts are documented, price lists are stored, and databases hold information about materials and climate impact.
But when the invoice arrives, it is usually just a PDF. The finance system rarely knows anything about contracts or price lists, so the check is done manually. That makes the process both slow and vulnerable to human error.
The idea for Billbrain did not come from a startup event or a pitch deck. It came from the real world.
For more than six years, Axel Gudmundsson worked as a business area manager and approved large volumes of supplier invoices. Every time an invoice came in, it had to be reviewed manually. Were the prices right? Did the invoice follow the contract? Was the correct material invoiced?
At the same time, all the relevant information often already existed somewhere in the organisation, in contracts, price lists or databases. The problem was that the systems did not talk to each other.
Eventually it became clear that invoices actually contain one of the most detailed data sources a company has. Yet in today's systems almost none of that data is used. That became the starting point for Billbrain.
The problem with invoice data exists in many industries, but in construction it is especially clear. Invoices often contain detailed lines with materials, quantities and prices. At the same time, invoice volumes are high and supplier structures are complex.
That makes construction a natural starting point for developing technology that can analyse invoices at line level.
Billbrain analyses supplier invoices at line level and turns invoice data into structured information.
By structuring invoices, companies can gain better insight into:
The team
Co-founder and CEO
Axel has over ten years of experience in B2B sales and business development. After several years working hands-on with supplier invoices, he realised how much valuable data sits in the invoice flow, and how little of it is actually used. Billbrain was founded to make that data usable.
Co-founder and CTO
Rajesh leads the technical development of Billbrain. He has extensive experience building scalable backend systems and AI-driven data platforms, and leads the development of the technology that makes it possible to analyse large volumes of supplier invoices and turn them into structured data.
Every company generates vast amounts of data through its purchases. Our vision is to make that data usable.
By analysing invoices, companies can gain better insight into their purchasing, their suppliers and their climate impact, and make better decisions based on real data.
Book a demo and we will show you Billbrain on real invoices from one of your projects.